Main Manifest for Stations

Of late we notised that linehaul just drop their mail bags and parcels and move on their journey. Had a good talk about Summarised Manifest copy to each station, drivers said it is almost impossible to do so. Is it so?

Aftwer much thought, may we suggest this for your consideration:-
Linehaul operator can print ready form for their driver and allow the driver to fill in the blank upon arrival at a particular station.

(Name ) Linehal Main Manifest Copy For Station Operator

Date: xx/xx Time of arrival: 00:00

Station: XXX

Mail Bag ( ) Parcel ( )


Driver : Name

Simple form to fill and drop at a station together with the bags and parcels. This should help to indicate any mis route or no show consignment.


KHOR NTB

Proper Documentation

1.Each mail bag should contain the exact number of mails as listed in its Manifest.
Upon arrival from linehaul, receiving station must cross check to ensure that the mails and the Manifest list tallies.

2.Linehaul should be given a master manifest copy indicating the number of mail bags and parcels to be dropped at a particular station.

Receiving station may want to keep a record of bags and number of parcels inbound on that particular day. This ensures easy tracing when there is an argument about missing or extra bag etc.

3.Some courier services insisted that POD copies should be returned to sending station with the week. Others return the POD copies on the next day. However, some keep until end of the month. POD copies is a very important proof of delivery.

4. Daily Runsheet is another good proof of delivery. Try as much as possible, keep the runsheet for three months.....to back up any quiries in the near future.

Enjoy your work!

Unpredictable Weather

Hi,
Nowadays we got unpredictable weather daily. This has hampered both delivery and pick up. So please bear with us if any of your consignment is delayed.

Roads leading to some fishing villages, and even to Selama Perak is also flooded. Our man were turned back yesterday due to flood.

Keep in touch.Keep informed.
KHOR

Multiple Parcels Parking

Of late we received an increase in parcels delivery.However, we also notice there is a need to improve your packing.
1.Making sure you have Consignee Address on every single parcel.
2. Making sure that you number your parcels too. eg if you have 8 parcels for one CN and destination, mark 1/8, 2/8 3/8...8/8 on your parcels.This will ensure the linehaul drops the correct number of parcels at its destination. It also help the receiving station make a quick check on inbound consignments.
3. Making sure the main (master)manifest clearly show the total inbound consignments.

Thanks.
KHOR